Introduction

Your Council is a corporate body with a legal existence of its own separate from that of its members and its decisions are the responsibility of the whole body.  The Council has been granted powers by Parliament including the right to raise money through taxation (the precept) and a range of powers to spend public money.  They play a vital part in representing the interest of the community and influencing  decision makers such as the County Council, the Police Authority and other Government agencies in such matters as planning, highways, footways, traffic, community safety, street lighting, litter, rights of way and public footpaths.  They can also spend money to provide such community amenities as seats, additional street lighting, public notice boards, village signs and plaques, and donations to assist local organisations and charities.  Examples of Llangain Community Council activities and spending are :-
  • Llangain Community Council has, over the years, provided 35 additional street lights in darker areas to assist residents and promote community safety.
  • They have provided two notice boards and heritage plaques for the village and pay towards their maintenance and replacement when necessary.
  • They have entered into a fund sharing agreement with the County Council to replace the bus shelter by Smyrna Crossroads.
  • By fund sharing with the County Council they have established two speed activated vehicle signs on both sides of the village.
  • Village seats and benches.
  • They give around £1,200 each year to assist local organisations such as the school, church and chapel, Memorial hall, Sports and Recreation committee, short mat bowls club, British Legion and others when necessary.
  • Provide and maintain a village website for the use of all local organisations.
  • By representation, they have assisted in influencing British Telecom to retain the Smyrna crossroads telephone kiosk as an operational facility until recently.  By now, however, the council has purchased the kiosk for £1 and although no longer in operation, it  will be put to an alternative use.

These are only examples which hopefully outline the wide ranging issues which are considered by the Community Council on behalf of the local community.  The Council publishes press releases three times a year to inform residents of its activities.  It should be noted that the Council is often assisted by the County Councillor in achieving its aims.

COUNCIL POLICIES

  1. Code of practice for Councillors.
  2. Freedom of Information Policy.
  3. Risk Management Practices.
  4. Asset Register.
  5. Complaints Procedure.
  6. Procedure for dealing with unacceptable actions against the Community Council.
  7. Welsh Language Policy.
  8. Environmental Policy.
  9. Terms and Conditions of service of the Clerk to the Council – employment contract,  job specification and        salary range and level.
  10. In conjunction with the Police Authority, have provided and paid for a Police surgery held in the Memorial Hall on one morning every month.  Sadly, this has now been discontinued due to the lack of interest from the        public.

Should any member of the public wish to have sight of any of policies formulated by the Council, please contact the Clerk.

GENERAL INFORMATION

MEETINGS
The Council meets at 7.30 in the Memorial Hall on the third Thursday of each month except April, August and December, when there are no meetings because of Easter, Summer and Christmas respectively.  Every meeting is minuted, copies of which are available for inspection by application to the Clerk.  The Annual General Meeting is held in May, prior to the monthly meeting.  Members of the public may attend any of these meetings, but not participate unless by prior approval of the Chair.

ELECTED MEMBERS
Llangain Community is allocated 9 councillors, who, after election, serve for 5 years.

FINANCIAL PRACTICE

  1. The budget is set in January of each year, based on the amount needed by the Community Council to finance their activities for the following year.  This includes essential spending such as Insurances, Audit, staff salaries, and also for financing local Community Council projects and capital spending.  The resultant budget is converted into an annual budget which is collected by the County Council on our behalf in the form of a community rate.
  2. The financial year ends on the 31st March of every year.
  3. Accounts – After finalisation by the Clerk and initial approval by the Council are audited by an independent Auditor, reported to Council, signed by the Chair with a notice offering inspection posted on village noticeboards.  They are then submitted to an External Auditor, as required, and on their return, again reported to Council, and their approval minuted with consideration of any comment made by the Auditors.  The final document is again made available for inspection by notices on the notice boards.

NB.  It should be remembered that the Council is there to represent the community and its residents.  Should anyone have a complaint about any issue that affects the community or wish to comment on the work of the Council, please contact the Clerk or one of your Community Councillors.

Mae'r dudalen hon hefyd ar gael yn: Cymraeg